<b>Professional Product Marketing Document: "Elevating Enterprise Efficiency: The Synergistic Power of PaperCut Advanced Scanning and Aida Cloud"</b>

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<span style="font-weight: 400;">In today's dynamic business environment, organisations are constantly seeking innovative solutions to streamline operations, reduce manual effort, and ensure data integrity. At Selectec, we understand that true efficiency stems from seamless integration and intelligent automation. We are pleased to introduce a significant enhancement to the Aida Cloud platform, forging a powerful synergy with PaperCut’s Advanced Scanning capabilities to redefine document capture and workflow automation.</span>

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<b>The Challenge: Bridging the Information Gap</b>

<span style="font-weight: 400;">Traditional document scanning processes often create a critical disconnect. While physical documents are digitised, the crucial metadata required for accurate routing, indexing, and processing typically necessitates subsequent manual entry. This not only introduces delays and potential for human error but also diminishes the strategic value of the captured information within business workflows. The objective is to transform raw scanned data into actionable intelligence at the point of capture.</span>

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<b>PaperCut Advanced Scanning: Intelligent Data Ingestion at the Source</b>

<span style="font-weight: 400;">PaperCut, a cornerstone of our portfolio for comprehensive print and scan management, has evolved its capabilities with the introduction of Advanced Scanning. This feature transforms the Multi-Function Device (MFD) into an intelligent data capture terminal. Users can now directly input custom metadata values, such as project codes, department identifiers, or document types, at the MFD interface.</span>

<span style="font-weight: 400;">Key functionalities include:</span>
<ul>
 	<li style="font-weight: 400;" aria-level="1"><b>Customisable Data Fields:</b><span style="font-weight: 400;"> Tailor metadata prompts to specific organisational requirements.</span></li>
 	<li style="font-weight: 400;" aria-level="1"><b>Validation and Pick Lists:</b><span style="font-weight: 400;"> Ensure data accuracy and consistency with predefined selections and format validation.</span></li>
 	<li style="font-weight: 400;" aria-level="1"><b>Flexible Output:</b><span style="font-weight: 400;"> Metadata is delivered alongside the scanned image (PDF) in industry-standard JSON or XML formats, enabling robust integration.</span></li>
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<span style="font-weight: 400;">This capability empowers frontline staff to enrich documents with vital business context precisely when they are scanned, laying the foundation for automated processes.</span>

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<b>Aida Cloud: Orchestrating Seamless Workflow Automation</b>

<span style="font-weight: 400;">Aida Cloud stands as a powerful partner for intelligent document processing and automation. Leveraging extraction technologies, Aida automates data extraction, validation, and routing, transforming unstructured data into structured, actionable information.</span>

<span style="font-weight: 400;">The new enhancement to Aida Cloud's email import tool specifically targets the integration with PaperCut's Advanced Scanning. When enabled, Aida intelligently identifies and processes PaperCut metadata files. Upon detection, Aida automatically maps and populates corresponding data fields within its system, leveraging the pre-captured information from the MFD.</span>

<span style="font-weight: 400;">This direct integration eliminates the need for additional, manual data entry and provides Aida with immediate, accurate context for each document. The result is a dramatically accelerated and error-free initiation of business workflows.</span>

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<b>A Strategic Advantage: The Engineering Site Use Case</b>

<span style="font-weight: 400;">Consider a large-scale civil engineering project operating across multiple remote sites. Project documentation, such as delivery notes, inspection reports, and purchase orders, is generated continuously. In a conventional setup, these documents would be scanned, emailed, and then manually processed at a central administrative hub. This bottleneck impacts project timelines, financial reconciliation, and overall operational visibility.</span>

<span style="font-weight: 400;">With the integrated solution:</span>
<ol>
 	<li style="font-weight: 400;" aria-level="1"><b>On-Site Capture:</b><span style="font-weight: 400;"> An engineer at a remote site uses an MFD connected to PaperCut (e.g., via PaperCut Hive, minimizing on-site IT infrastructure).</span></li>
 	<li style="font-weight: 400;" aria-level="1"><b>Intelligent Data Entry:</b><span style="font-weight: 400;"> The engineer scans a delivery note and, using PaperCut Advanced Scanning, inputs critical metadata such as 'Site ID,' 'Project Code,' and 'Document Type' via validated pick-lists or text fields.</span></li>
 	<li style="font-weight: 400;" aria-level="1"><b>Automated Delivery:</b><span style="font-weight: 400;"> PaperCut delivers the scanned PDF and its associated metadata file directly to Aida Cloud via email.</span></li>
 	<li style="font-weight: 400;" aria-level="1"><b>Seamless Processing in Aida:</b><span style="font-weight: 400;"> Aida Cloud identifies the PaperCut metadata and automatically populates its fields for Site ID, Project Code, and Document Type. Leveraging its intrinsic data extraction capabilities, Aida then captures other key data elements from the document itself (e.g., vendor, item details).</span></li>
 	<li style="font-weight: 400;" aria-level="1"><b>Streamlined Workflow:</b><span style="font-weight: 400;"> The document is immediately categorised, routed to the correct cost center or project manager, and initiates the relevant approval or reconciliation workflow – all without human intervention for initial data entry or classification.</span></li>
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<span style="font-weight: 400;">This scenario exemplifies how the combined power of PaperCut and Aida Cloud optimises processes from the point of origin, ensuring data accuracy and accelerating critical business operations.</span>

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