This year has brought many continued challenges to businesses. But, as always, Selectec has been looking forward! Today, we look at some of our favourite releases of 2021 and how they can help you move forwards in 2022.
We asked our partners how the pandemic affected their print volume earlier in the year, and a staggering 80% saw print volume reduced by half – so we think it’s safe to say that the last couple of years have had a massive impact on the Print market. That said, our partners are optimistic that there will be a bounce-back in the coming months and going forward.
2021 brought us many interesting new feature releases and products to help our partners adapt to the changing landscape, so let’s take a look at these below…
By far the most anticipated product amongst our partners, PaperCut’s innovative fully cloud-based product – Hive – burst onto the scene. It offers a ‘built from the ground up’ fully functional cloud product, using innovative Edge Mesh technology that uses connected devices to provide more power than a single server that scales as the business grows.
Print from any device, using multiple print release options and a simple new-user setup.
Via authentication at the MFD, print jobs stay on your local network and contain digital watermarks.
Automatic print discovery allows users to walk into an office and have the print queues find them. Setting up Hive is easy; you just sync your user list from your directory. There are also apps for easy self setup.
Gentle nudges remind users of eco-friendly practices. For example, Hive starts printing once someone releases the print job on the printer, and there is also a safety net to catch (perhaps mistakenly?) large print jobs.
Captur is a cost-effective, feature-rich document capture tool that gives you the functionality of a DMS at a fraction of the price! As an addition to our already innovative product, Foldr, its introduction near the start of the year allowed smaller businesses to utilise the power of a traditional DMS, taking the valuable process automation available on large-scale document management platforms… but on a smaller scale.
Captur is a digital asset management tool with elements of content and document management features. Its super-simple capture engine is set up as a hardware appliance that you either simply plug in and is ready to go, or as a virtual machine for more customisation.
Captur allows you to create additional fields to add contextual data to files and even approval status. As files arrive, the template engine picks up and adds the template data wherever the files are stored.
Why love Captur?
The storage-agnostic and accessible automation engine for business processes driven by file content, metadata… and your imagination!
MaSH is the nifty document management tool that lets you extract data and route files across any on-premise or cloud-based storage (including Google Drive, Sharepoint, OneDrive, Dropbox and more!).
Why it’s great:
MaSH enables the automation of tedious, time-consuming tasks. Here are some examples of how MaSH can improve your process automation:
If you have a process that could be improved by using a script, then put it to the team, and we’ll take on the challenge!
The release of PaperCut Hive was a biggie! Later in the year, the PaperCut team added Integrated Scanning – bringing this popular feature to the fantastic cloud-native product, and thereby adding scanning to the most popular Cloud Storage destinations.
If you’re familiar with PaperCut MF, then you’ll be familiar with setting up Scan Actions. In PaperCut Hive, the team introduced Quick Scan—an easy way to set up scan profiles, with a one-click scan option for users.
Quick Scan profiles are simple for customers to set up directly in the PaperCut Hive Admin Console and offer all of the cloud providers you’ll be familiar with:
This year, Selectec helped IntraVAT implement Square 9’s GlobalCapture and GlobalSearch to meet their document requirements that weren’t being met by their existing Document Management System. According to Linda-Sophia Danielsen, IntraVAT’s CEO, the company had been using a combination of systems to capture and store documents and pull valuable information, but this combination came with a number of setbacks.
“[The document capture solution] we were using previously was only 50% accurate, so we spent a lot of time putting numbers into the system that should have been lifted.”
This, combined with a cyber-attack that backlogged 70,000 pages of documents led IntraVAT to search for better options.
Square 9 brought document capture accuracy up from 50% to 90%, drastically lowering the time it took to verify documents.
Digitisation is set to accelerate post-pandemic – which is unsurprising considering only 8% of digitised processes have been disrupted during the pandemic. Couple this with the Square 9 team adding their custom Node library to their suite of products, and it got a little easier.
The introduction of Square 9 custom Nodes changed how you use applications with simple pre-configured functions. GlobalCapture has an easy to use drag and drop workflow editor that allows multiple outcomes within the workflows – this helps you easily manage customer solution requirements and makes their implementation quick and easy.
Some of the pre-configured Nodes used by customers include:
Add print output to any Square 9 GlobalCapture workflow – multiple print instances can be included in a workflow, using print driver defaults to alter the paper output.
Track, account and report on GlobalCapture and Action workflows in PaperCut; allocate departments, users and costs to workflow outcomes.
The Xero connector enables Square 9 GlobalCapture workflows to connect to and write data and documents to the Xero accounting application.
Automatically convert currency values in a Square 9 GlobalCapture workflow by connecting to a live currency tracker.
Add functionality to references and write to almost any data source. This connector expands the standard Square 9 database lookup capability outside of SQL and enables referencing and writing to multi-value and table fields.
Enables the automated separation of data ranges and the creation of interim values into multi-value fields in GlobalCapture workflows. The separator can account for value prefixes, ranges and separate values.
Enables Square 9 GlobalCapture to identify files by search and import from and export to a Foldr attached storage location in any cloud or on-premise, complete with metadata values… turning any storage location into a capture location.
Enables Square 9 GlobalCapture to process XML data files without the supporting image files. Use data elements to populate field values, including multi-value and table values; the processor utilises a CSS template to automatically generate a ‘human-friendly’ PDF image file from the XML data file.
A pre-built assembly to support the conversion of captured date values into the required workflow or archive format in GlobalCapture or Action. It supports unlimited date formats in a single workflow process.
Enable complex text file creation from a Square 9 GlobalCapture and Action workflow. Its simple text template tool utilises the ‘S9 notation’ feature to simplify the creation of custom data outputs.
Add geocoding data to a Square 9 GlobalCapture workflow through live comparison with address values from a geolocation service.
Enable Square 9 GlobalCapture workflows to connect and start with any external application.
The persistent issues brought on by the the last couple of years have continued to challenge businesses, but with the challenges come opportunities to evolve processes and solutions to address these problems. We’re looking forward to seeing what the New Year brings – we’re anticipating more features and solutions that help manage hybrid working environments and tools that quickly adapt to ever-moving workplace requirements. Sounds pretty exciting, huh?