ID Reminder 2.0: Free PaperCut MF ID Number Emailer
ID Reminder 2.0 for PaperCut MF
ID Reminder emails every PaperCut MF user their own card or ID number, and creates one for anyone who doesn’t have one yet. Version 2.0 is rebuilt from scratch for modern Microsoft 365 and Gmail sign-in, with a guided, step-by-step page instead of a config file.
Free for Windows. Nothing to install.
Watch: ID Reminder 2.0 in 30 seconds
Completely freeNo licence to buy
Modern sign-inMicrosoft 365 & Gmail
Runs on WindowsNothing to install
Safe by defaultStarts in preview mode
“What’s my ID number again?” It’s one of the most common helpdesk questions after a card-reader rollout or at the start of term. ID Reminder answers it for everyone at once, and it costs nothing.
Five steps, top to bottom
Double-click to start, and ID Reminder opens a page in your browser that walks you through it.
Connect to PaperCut
Reads users and their Primary and Secondary IDs from PaperCut MF
Choose how to send
Microsoft 365, Gmail, or your own SMTP server
Pick your people
Everyone, or filter by group, and create IDs for anyone missing one
Check the email
Edit the wording, preview it, and send yourself a test
Send
Each person gets their own number, and every send is logged
What is ID Reminder?
ID Reminder is a free Windows tool that connects to PaperCut MF, works out who has a Primary ID, a Secondary ID or both, and emails each person their own number. If someone doesn’t have an ID yet, it can create a random, unique one and save it in PaperCut for them.
We first built ID Reminder in 2017. It borrowed PaperCut’s own email settings and quietly did its job for years, until Microsoft and Google switched off plain username-and-password email. Version 2.0 is a complete rebuild for the way email works now.
It’s made by Selectec, the UK’s longest-standing PaperCut distributor, and it’s free for any PaperCut MF site to use.
Sends with
Same job, very different tool
Everything that made the old version fiddly has gone.
No more config file
Double-click one file and a page opens in your browser. Every setting lives there, step by step.
Modern email sign-in
Signs in to Microsoft 365 and Gmail the proper OAuth way, so there are no passwords sitting in text files.
Guides built in
Every field that needs a token or secret has a step-by-step guide next to it, including the Entra and Google Cloud steps.
Safe by default
It starts on sample data in preview mode. When you go live, there’s a dry run before IDs are saved and a confirmation before anything is sent.
No double emails
Every real send is logged, so you can close it, come back next week, and it still knows who’s had theirs.
Secrets stay on your PC
Tokens and passwords are encrypted with Windows’ own per-user protection and never shown on screen again once saved.
What you’ll need
Allow about ten minutes for first-time setup.
A Windows PC
ID Reminder runs on PowerShell, which comes with Windows. There’s nothing to install.
Access to PaperCut MF
A web services auth token, and your PC added to PaperCut’s list of allowed callers.
A way to send email
A Microsoft 365 or Google app registration, or the details of your SMTP server.
Not sure where to find any of these? The tool shows you, field by field.
ID Reminder questions
Is ID Reminder really free?
Yes. There’s no licence to buy and no time limit. It comes with no warranty, and support is best-effort by email.
What does ID Reminder do?
It reads your users from PaperCut MF and emails each person their own Primary or Secondary ID number, so they can log in at the printer with a PIN or register their card.
Can it create IDs for people who don’t have one?
Yes. It can create a random, unique ID for anyone missing one and save it in PaperCut. You see a dry run of every change before anything is saved.
Will people get emailed twice?
No. Every real send is logged on your PC, so ID Reminder knows who has already had their number, even if you close it and come back later.
Why did the old version stop working?
Microsoft and Google switched off plain username-and-password sign-in for email. The original tool relied on it, so we rebuilt ID Reminder to use modern OAuth sign-in instead.
Setup and support questions
Do I need Microsoft 365?
No. ID Reminder can send through Microsoft 365, Gmail, or your own SMTP server or mail relay.
Where are my passwords and tokens stored?
Only on the PC running ID Reminder, encrypted with Windows’ own per-user protection. They’re never shown on screen again once saved.
Does it run on Mac or Linux?
ID Reminder 2.0 is built and tested for Windows.
Who supports ID Reminder?
Selectec looks after it. Email support@selectec.com and we’ll help where we can. If it does something daft, tell us. If it does something brilliant, tell us that too.
Can I try it without touching PaperCut?
Yes. It opens on sample data in preview-only mode, so you can explore every step without connecting to PaperCut or sending a single email.
Rolling out cards or readers?
ID Reminder is free from us. For PaperCut licences, card readers and installation, talk to your PaperCut reseller, or get in touch and we’ll introduce you to one.
Download ID Reminder 2.0
Unzip it, double-click Start ID Reminder, and follow the page.
ID Reminder is a free tool made by Selectec. Not affiliated with or endorsed by PaperCut Software.
